Accounts Payable Management
Never miss a vendor payment. ASU manages your bills, check runs, vendor records, and 1099 preparation so you always pay on time.
Professional Accounts Payable Management for Small Businesses
Late vendor payments damage relationships, trigger late fees, and can cost you preferred pricing. For small business owners managing AP manually — especially when you're busy — it's one of the easiest things to fall behind on. A missed invoice here, a late check run there, and suddenly you're fielding frustrated calls from vendors you depend on.
ASU handles your complete AP cycle: receiving and coding vendor invoices, scheduling payments, processing check runs or ACH transfers, and maintaining vendor records in QuickBooks. We also track 1099-eligible payments year-round so there are no surprises at year-end when the January deadline arrives.
Proper AP management ensures your financial statements are accurate — you know exactly what you owe before it's due, not after you've missed a payment or received a past-due notice. ASU provides regular AP aging reports so you always have full visibility into your obligations.
We serve Louisiana and California businesses of all sizes. Whether you have 10 vendors or 200, ASU can systematize your AP process and keep it running smoothly month after month.
What's Included
How It Works
Vendor Audit
We review all current vendors, set up proper coding in QuickBooks, establish a payment schedule and approval workflow, and flag all 1099-eligible relationships from the start.
Ongoing Management
We receive invoices, code and route them for approval, process check runs or ACH payments on your schedule, and record all transactions in QuickBooks immediately.
Monthly Reporting
You receive monthly AP aging reports and accrual summaries so you always know what's due, what's been paid, and what cash outflows to expect next month.
Related Services
Frequently Asked Questions
What is accounts payable management and why should I outsource it?
Accounts payable management is the process of receiving vendor invoices, verifying them, scheduling payments, processing check runs or ACH transfers, and maintaining vendor records. Outsourcing it to ASU eliminates late fees, protects vendor relationships, ensures your books reflect your true liabilities, and frees your time for running the business.
How does ASU receive vendor invoices?
We're flexible. You can forward invoices to us by email, vendors can send them to us directly with your authorization, or we can pull them from vendor portals. We establish the workflow that fits your operation.
Does ASU process actual payments or just track them?
We can do both. ASU can process payments — check runs, ACH, and integration with your bank's bill pay — or we can track and schedule payments for your approval before processing. Most clients prefer a hybrid: we track and prepare, you approve and release.
How does ASU handle 1099 vendor tracking?
We flag 1099-eligible vendors from day one, track cumulative payments throughout the year, collect W-9s, and prepare 1099-NEC forms by the January 31 deadline. No year-end scramble to figure out who you paid.
What is an AP aging report and how does it help?
An AP aging report shows every outstanding vendor balance broken down by age — what's current, what's 30, 60, or 90+ days past due. It's essential for cash flow planning and catching bills before they trigger late fees or strain vendor relationships.
Can ASU clean up a backlog of unpaid or miscoded AP invoices?
Yes. We start with an AP audit — identifying all open payables, correcting miscoded entries, and establishing proper vendor records. Once cleaned up, we move to ongoing AP management.
How does AP management connect to accurate financial statements?
Proper accrual accounting requires recording liabilities as they're incurred, not just when they're paid. If your AP is disorganized, your balance sheet understates your liabilities and your P&L overstates your profitability. Clean AP = accurate financials.
What does ASU charge for AP management?
Pricing depends on the number of vendors and invoice volume. Call (504) 838-7140 for a free consultation and custom quote. No contract required.